Writing Task (go to Checklist)

Writing Paper Part 2. Task Type: An Information Sheet

Your boss has asked you to write the draft of an information sheet that will be given to new employees at your place of work.

Following our meeting last week on how to help new members of staff settle in, can you put together some ideas for an information sheet called 'Information for new employees'.

Please let me have your draft by tomorrow.

Write your information sheet. (Around 220-260 words).

What you need to do to pass
Read our checklist first to understand what the examiner is
looking for in a good answer.

Ideas for writing
Ask yourself the following questions to help you get started:

  • How are you going to begin your information sheet? Start with a friendly introduction and some background information.
    Welcome to ........, a company that has been ........ for the last 100 years.
  • How many topics are you going to write about? Choose 3 or 4 main headings and make notes, as in the following examples.
    1. Structure of the company (who employees should report to)
    2. Hours of work (starting and finishing times, policy on overtime)
    3. Dress Code (what type of clothes employees are expected to wear)
    4. Procedures for absence (what to do if you are ill, or need time off)
  • Where can new employees go if they need help? This would be a good way to finish the information sheet.
  • What tone are you going to adopt in the information leaflet? A formal one, or something more friendly?

Drafting and proofreading your work
You should look at your first draft of the task and decide:

  • Have you put in relevant information?
  • Is the layout and organisation appropriate?
  • Is the language accurate with a good range of structures?
  • Is the style appropriate and consistent?
  • Will it have a positive effect on the reader?

If the answer is 'no' to any of these questions then you will need to do some more drafting!