Writing Paper: Part 2
Task type: A report

Question
You are a member of a committee that is campaigning for an international sports competition to be hosted in your home town. You have received the following memo:

Write your report for the Chairman of the committee. (about 250 words)

Name: Mirei Hirota

School: British Council, Tokyo, Japan

Ref. MH-5-1

To: Chairman

Fm: Mirei Hirota, a committee member {1}

International Swimming Competition in August 2001

Please find my report as follows {***} {2}response to your memo of May 15.

1) Reasons why our town, Nihonbashi, would be suitable for the competition

Location

As our town is located in the centre of Tokyo, all the participants are able to come to our town easily by limousine bus. (Direct bus service from the airport to the Tokyo City Air Terminal)

Swimming pool

We have an excellent indoor swimming pool which have {3} been built recently. It is reported as{4} the largest one in Tokyo and is going to be used for the Olympic Game in the future.

2) Any objections to our campaign and how to overcome them

Objection

As this competition is one of the big international festivals to deepen mutual relationship, about 500 participants, most of them from English-speaking countries, are expected to visit out town. Therefore we have to arrange about 100 interpreters immediately.

Solution

We will put an advertisement on both our homepage and our local newspaper to recruit interpreters from the beginning of the next week.

3) Suggestions as to how we can make the best use of our budget

Sight seeing

After the competition, we will arrange sight seeing {5} for all the participants, chartering {***} bus for them. We will consider what kind of places will please the exhausted players in the next weekly meeting.

Accommodation

We will prepare rooms at {***} {6}Royal Park Hotel, which is located about 2 minutes on foot from the Tokyo City Air Terminal, for all the participants.

I hope that above will meet your request, but if you need further information, please do not hesitate to contact me.{7}